Before we begin, let’s understand what is delegation.
As per dictionary meaning, “Delegation is the act of delegating or investing with authority to act for another.”
In simple terms delegation means:
- Assigning power, authority, and tasks to others.
- Authorizing others to make decisions and implement tasks.
As simple as it may seem, it is one of the most prominent challenges leaders face.
Delegating the work effectively is an indispensable skill.
From the very definition, it’s clear that delegation requires the assignment of tasks and then authorizing or empowering others to make decisions.
The common pitfall of delegation is the assignment of tasks without adequate authority or empowerment.
If you assign work and then continuously supervise or monitor, it’s not delegation; it’s micro-management.
The delegation must enable the doer to carry out tasks without your direct involvement and thereby saving your time.
For effective delegation, you must stick to the following steps:
Step 1: Identify the tasks which can be delegated.
Step 2: Identify the skill set needed to perform the task effectively.
Step 3: Assign the task to a person who has the required skill set.
Step 4: Communicate the expected outcome.
Step 5: Define the authority matrix to empower decision-making.
Step 6: If the task is critical and of longer duration, then a periodic review mechanism can be fixed to gauge the progress and correct the course if required.
Trust, encouragement, and freedom comprise the essential ingredients to master the art of effective delegation.
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